Marketing & Communications Manager

Music Theatre Wichita is seeking a Marketing & Communications Manager to join a dynamic, forward-looking team. The ideal candidate will have excellent communication and copywriting skills, an interest in collaboration, and a keen eye for detail and organization.
The Marketing & Communications Manager is a motivated self-starter who is able to manage multiple projects simultaneously. This is a creative person who values making decisions based on data. In addition, the Marketing & Communications Manager should have great enthusiasm for the musical theatre and desire to join a high-performing organization that grew its team and offerings during the COVID-19 pandemic.
The Marketing & Communications Manager serves as a key strategic communications professional for MTWichita, responsible for both developing and executing marketing strategy. The Marketing & Communications Manager implements initiatives to grow the MTWichita brand and audience, and ensures development of high-quality content for a range of communications, including patron communications, advertising, and press. The successful candidate will have a strong interest in musical theatre.
Essential Duties and Responsibilities

Marketing Campaign Strategy & Implementation

Lead process of developing sales, service, and loyalty communications to patrons, using best practices and working with patron services manager and graphic designer.
Plan and execute campaigns for subscription and single ticket sales, with strong input from Managing Director, Patron Services Manager, and TRG Arts Consultant.
Collaborate with staff on promotion materials to move first-time ticket buyers through the pipeline to season ticket holders/advocates.
Provide meaningful analysis from ticket buyer habit data to inform and drive directional decision-making.
Plan and support advertising campaigns for rentals program and education programming.
Create emails for various marketing campaigns, incorporating visuals and messages, segmenting based on a variety of patron behaviors and affinities.
Work with media buyer to determine budget, priorities, and placement of traditional advertising (including print, television, radio, etc.).

Content Strategy and Production

Provide strategic direction and oversight of digital and physical consumer-facing content including: Playbills, website, branded and editorial videos, and any other major print and digital media projects. Manage and elevate the brand of MTWichita through outward facing communications.
Organize and manage playbill process by engaging with graphic designer and other relevant staff to gather information and create content, ensuring accuracy and planning for on-time delivery to printer.
Serve as the liaison to communicate with ad buyers to promote and sell playbill ads.
Collaborate with content producers to develop on-brand materials focused on marketing objectives and other institutional priorities.
Oversee video and audio shoots and production, as it pertains to content development and public relations, with internal and external partners/vendors

Media Relations

Generate content for media press communications; serve as first contact for members of the media.
Manage on-site press visits and schedule off-site press interviews.
Work with Stage Management to ensure Actors’ Equity Association and/or other union rules are met with regard to notices, photo calls and photo usage, and filming.
Schedule PR-related photography with MTWichita photographer.
Develop and implement short and long-range plans for comprehensive and effective publicity and media communications to align with institutional goals.
Proactively expand contact base and cultivate relationships with key local, regional, and national theatre writers, bloggers, influencers, etc. to heighten brand recognition. Actively pitch stories based on strategic season plan and fulfill incoming media requests as needed.

Digital / Social Media

Develop digital marketing strategy and budget appropriate to MTWichita sales goals.
Experiment strategically to determine best use of marketing dollars in the digital landscape.
Identify and manage any necessary digital marketing partners.
Manage all social media channels to coincide with digital strategy, by: creating a strategic editorial calendar, generating content, scheduling posts, and responding to patrons in a timely manner.
Ensure that all copy created reflects brand strategy, provides institutional knowledge, and resonates with the intended target audience.
Leverage and repurpose content and existing high-performance assets to increase reach and visibility to targeted audiences across multi-channel communications.

Website

Make website updates upon request of other staff members.
Work with the Office Manager to create a calendar and establish a process to capture regular updates.
Make website updates and/or facilitate web updates for Music Theatre Wichita Rentals site.
Take ownership of the tone, content, and brand messaging on the website.

Minimum Qualifications
The job requires prior marketing experience (preferred experience with arts and culture institution or creative agency). Required experience creating emails using a program like MailChimp or Constant Contact (MTWichita will use dotdigital). Familiarity with CRM systems preferred such as Blackbaud or Tessitura (MTWichita will use Spektrix).
Knowledge, Skills, and Abilities Required for Successful Job Performance

Strong copywriting skills.
Experienced data-oriented marketer, with enthusiasm for direct mail and digital advertising.
Passion for detail and consistency in written communications.
Ability to do some basic graphic design, at minimum through a program like Canva. Adobe Photoshop or Creative Suite, and/or video editing skills a plus.

Read more about Music Theatre Wichita here.
Application InstructionsThe application packet should include a letter of interest, a résumé, and three professional references’ names and contact information. (References will only be contacted for finalists, and the candidate will be notified in advance.) Please email application materials to Managing Director Angela Cassette at acassette@mtwichita.org.  Tentative start date is January 3, 2022, but may be moved earlier upon mutual agreement.
MTWichita believes a diverse and inclusive team is critical to our ongoing relevance and growth, beginning with the selection process. Therefore, the team is working to ensure diverse candidate pools, and encourages candidates from diverse backgrounds to apply. MTWichita is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, marital or civil partnership status, pregnancy, age, disability, veteran status or any other protected factor under federal, state or local law.

Director of Development

Opera in the Ozarks is seeking a skilled, highly motivated and detail oriented individual to join the team as a Director of Development. The ideal teammate will have the demonstrated ability to build relationships and will have strong organizational skills to assist the organization as it embarks on an exciting period of growth.
What you will do
You’ll join a top-notch team and provide consistently outstanding experiences to all stakeholders, in order to ensure a positive, supportive and creative culture internally. You will provide day-to-day leadership and collaboration to support the mission of the organization and to advance the evolving vision of a 70 year old institution. You will be the project manager for both the annual fund and a potential capital campaign.  You will maintain and facilitate all aspects related to the campaign planning and organizing, working closely with the senior management and governing board. The annual fund will be the first priority as annual operating costs will grow as the programs expand.
The Development Director, together with the General Director, will be responsible for growing the individual giving program, raising major gifts ($5,000 and above) and prospect/donor management to support both annual fund and capital campaign. In particular, you will work to develop annual giving models for the nearly 4000 singer alumni of Opera in the Ozarks and over 3,000 orchestra and staff veterans.
You will work closely with the General Director to ensure the successful operation and growth of Opera in the Ozarks.   This is a full time, salaried, exempt position.
Responsibilities
As one of the leaders of the senior staff team of four year-round staff and 30-35 seasonal staff, you will be involved in all short-term and long-range discussions and planning.
Individual Giving
§  Develop and implement an individual giving program and strategic plan in coordination with current membership program and capital campaign strategy
§  Identify and manage portfolio of prospective donors
§  Create individual cultivation and solicitation plan for each person in portfolio based on the donor’s interest, location, relationship to Opera in the Ozarks or primary stakeholders
§  Create stewardship plan for each donor in portfolio
§  Practice appropriate moves management by ensuring positive and purposeful prospect and donor relations
§  Include General Director, Artistic Director, Operations Director  and other key stakeholders and influencers as appropriate in cultivating, soliciting and stewarding donors
§  Prepare written materials, including correspondence, solicitation materials, proposals, acknowledgements and regular communication as part of the cultivation and solicitation activities
§  Create prospect and gift strategy plan to achieve fundraising targets and report on it regularly
§  Ensure donors are acknowledged and recognized in a timely manner
Planning for a capital campaign
§  Overall campaign management and organization including planning, pipelines, prospect tracking, strategy, task assignments, timelines and progress toward goals;
§  Scheduling meetings, preparing talking points, proposals, assembling presentations and other necessary tasks to prepare for all capital campaign related meetings
§  Research and identify prospects
§  Record campaign gifts and pledges, generate and send timely gift receipts, acknowledgements and pledge payment reminders.
§  Ensure that all data and communications related to prospects, donors and donor recognition is recorded in donor information system
§  Maintain master campaign calendar to maximize cultivation events and keep campaign committee on track
§  Recommend revisions to fundraising plan, as needed, to meet goals
§  Work with General Director on internal and external communications related to capital campaign
§  Manage committees of volunteers and other staff as needed for Campaign execution
Community and professional involvement
o   Assist in representing the organization in the community, potentially making presentations
o   Assist in forging partnerships with other arts organizations in NW Arkansas and participate in developing civic practice relationships with non-arts organizations
o   Maintain professional network and skills development through professional organizations
o   Other duties as assigned.
Note: This job description is not intended to be a comprehensive listing of activities, duties or responsibilities.
Schedule
This position requires a combination of daytime, evening, and weekend hours. Exact hours/work schedules will be developed with the General Director.  You will be based in Northwest Arkansas, but some remote work, especially while COVID persists, may be possible.
Who we are looking for
You have a high degree of professionalism in your communications and actions with stakeholders. You have an eye for detail and excellent organizational skills. You have high standards but meet them through collaboration and dedication. You have experience managing and supporting an annual campaign and/or a capital campaign, preferably in an arts organization.
Qualifications required for your success
§  Minimum of three years’ experience in major gift and/or capital campaign fundraising
§  Demonstrated ability to grow individual giving and major gifts
§  Demonstrated skills in producing cultivation and stewardship strategies
§  Ability to maintain a high level of confidentiality
§  Ability to read, work at a computer, and communicate in English
·        Demonstrated strong organizations skills and attention to detail
·        Proficiency in MS Word, Excel, Publisher.  Familiarity with Adobe Illustrator, Photoshop and experience selecting donor management software is beneficial.
·        Willingness and ability to work within rigorous and demanding time schedules, including morning, evening and weekend hours.
·        Experience managing and working within a budget
·        Driver’s license required.  Must have own transportation
Additional helpful experience Includes
Bachelor’s degree from an accredited college or universityInterest in, and ideally knowledge of, opera and music in generalPersonal attributes that support your success
You have the ability to act as a trusted partner with colleagues while demonstrating expertise and integrityYou are helpful, a team player, and show respect while collaborating with othersYou have superior interpersonal skills, with the ability to align donors’ interests to the mission of Opera in the OzarksYou are a passionate story-teller.·        You have the ability to stay flexible and solution-oriented within a fast-paced and ever-changing environment.
·        You have maturity and understanding of the artistic process and demonstrated ability to work independently and collaboratively.

Manager, The Patrick G. and Shirley W. Ryan Opera Center

REPORTS TO:       Director, Ryan Opera Center
STATUS:               Full-time, exempt

Through artistic excellence coupled with innovative, relevant programming; initiatives to connect with and grow new audiences; engagement with communities to ignite creativity across Chicago; and a modernized Opera House that is the setting for truly great experiences, Lyric is leading the advancement of opera. This collaborative vision will deliver ever more exciting, thought-provoking and inclusive audience and community experiences – while increasing the gravitational pull of our art form, our company, and our city.
The Patrick G. and Shirley W. Ryan Opera Center (ROC), Lyric’s professional development program, strives to identify and nurture the best emerging artists of the next generation – and to provide its Ensemble members with the highest possible level of experience in training & performance activities and professional enhancement offerings – all in an effort to set the stage so that Ensemble members are in the best position to create and take advantage of opportunities for leading successful operatic careers.
The Ryan Opera Center Manager oversees all department administrative functions and supports the program’s operations and collaborations with departments across Lyric.

DUTIES AND RESPONSIBILITIES:
·         Manage all ROC day-to-day operations, encompassing all aspects of scheduling, budget/financial administration, production and music needs for all programs, performances, and auditions.·         Oversee ROC’s national auditions tour planning and execution, managing every aspect of the application and audition process for 400+ singers each year.·         Plan and implement ROC’s annual Final Auditions and coordinate all logistics with multiple departments.·         Administer the WFMT Recital Recordings, including planning and logistics for artist, staff, and donor participants.·         Work with ROC Director and other colleagues to produce digital content for Lyric Opera of Chicago involving ROC Ensemble, and oversee communications with artists, staff, and production team.·         Make proposals to ROC Director, ROC Music Director, and ROC Director of Vocal Studies concerning program artistic goals, curriculum, and training and performance activities scheduling.·         Regularly evaluate department operations and recommend updates for improvement, greater efficiency, etc.·         Help monitor the progress of Ensemble members, and share advice on professional goals and career planning. Develop and maintain working relationships with colleagues in the industry and a strong knowledge of casting and artistic professionals.·         Manage logistics and scheduling for all ROC administration, Ensemble, faculty, guest artists, conductors, and production staff.·         Coordinate auditions for visiting artist managers and opera company administrators throughout the year.·         Manage communications with colleagues at collaborating organizations on needed music, production, and promotional details.·         Oversee all non-union ROC performance and personnel contracts. Implement and track union contracts as needed.·         Create and oversee department budgets for the fiscal year, long-range planning, and decision-making. Process all invoices for payment, and oversee ROC payroll.·         Train and onboard ROC-focused colleagues in Development, Marketing, Finance, HR, and Production, and oversee the ROC intern.
·         Assist with and advise on Development’s ROC fundraising efforts. Occasionally produce grant budgets and supporting documentation.
·         Work with the Lyric Boards Team, communicate with ROC’s Board of Directors; review and edit all Board minutes, agendas, reports, and other related correspondence.
·         Create content with Marketing Department on all ROC promotions, including print, digital, website, and social media initiatives.
·         Participate in weekly meetings with ROC Administration. Provide administrative oversight and support to ROC Director, ROC Music Director, and ROC Director of Vocal Studies.
·         As the business evolves, so may this role. These duties may change as Lyric’s leadership identifies the need at any time.

KNOWLEDGE AND SKILLS:
·         Bachelor’s degree from an accredited college or university, preferably in music, or equivalent experience.
·         Minimum of 5 years’ experience.
·         Strong organizational, interpersonal dynamics and oral/written communications, including demonstrated ability to work with a wide range of personalities, are required.
·         Supervisory or team leadership background needed to monitor and evaluate artists and staff successfully.
·         Previous experience in administration, production (under union contracts), marketing, budgeting, and finance, all are required.
·         Previous experience in working with young artists is desired.
·         Proficiency with word-processing and spreadsheet software (MS-Office) is required.
·         Broad-based knowledge of music and opera is essential.
·         Knowledge involving development software, scheduling software, and social media platforms is desired.
·         Ability to work and think independently, a motivated self-starter who works well in a larger team.

WORK CONDITIONS:
·         Ability to regularly monitor communications and respond as needed during evenings and weekends.
·         Ability to occasionally oversee evening or weekend functions, deployments, or performances.
·         Sitting/standing for extended periods.
·         Ability to operate a computer, keyboard, mouse, and to handle other office equipment.

TO APPLY: https://lyricopera.applytojob.com/apply/HOyZbssN7w/Manager-The-Patrick-G-And-Shirley-W-Ryan-Opera-Center?source=Arts+Admin+Jobs

The Lyric Opera of Chicago is committed to enhancing our diverse work environment and is proud to be an equal opportunity employer. Lyric does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.

General Manager

JOB TITLE:  General Manager
REPORTS TO:  Executive Director
SUPERVISES:  Concert Operations/Guest Artist Liaison, Education Manager, Stage Manager, Librarian, and Personnel Manager
JOB SUMMARY:  The General Manager is a member of the OKCPHIL’s Senior Staff and leads a team of highly skilled professionals.  The position is responsible for ensuring that the planning and production of all orchestra events (concerts, rehearsals, runouts, special events, etc.) run smoothly, effectively, and in a financially responsible manner.  The General Manager functions as a liaison between the orchestra and the rest of the organization and is responsible for carrying out the provisions of the Master Agreement.  The position is also responsible for oversight of Education and Community engagement related planning and programs.  The General Manager works closely with the Executive Director and Music Director and plays a key role in ongoing interactions with various partners including the Civic Center Music Hall, OKC Ballet, and the Canterbury Voices regarding Philharmonic activities.
JOB DUTIES AND RESPONSIBILITIES:
Concert Production
·         Plan and administer all concert production activities of the orchestra.
·         Engage and negotiate contracts for guest artists and conductors.
·         Coordinate operations and production activities with appropriate staff.
·         Supervise orchestra setup for rehearsals and concerts.
·         Supervise and manage all rehearsals and concerts in coordination with guest artist contracts, venue technical staff, operations staff, contract labor, and conductor.
·         Confirm arrangements with recording engineer for any recording of concert, in consultation with appropriate staff.
·         Supervise the arrangements for guest artist travel, accommodations, and hospitality.
·         Create, coordinate and distribute all production schedules and stage plots in a timely manner.
·         Organize and produce all orchestra fee engagements, runout concerts, and special projects.
·         Serve as liaison to venues for organization’s logistical and production needs.
·         Complete and submit all stage crew semi-monthly payroll in coordination with Stage Manager and Finance Director.
Scheduling & Planning
·         Prepare the orchestra’s master schedule by working with the Executive Director and Music Director to achieve artistic goals, while maximizing services for financial benefit and upholding the requirements of the Master Agreement.
·         Participate in the season planning process, in collaboration with Music Director and Executive Director; research potential programs, artists, conductors, and partnership opportunities, as necessary.
·         Determine feasible schedules and budgets for special events such as runouts, recordings, and community engagement programs.
·         Book all necessary facilities.
Master Agreements/Contracts
·         Serve as a member of management’s negotiating team for collective bargaining agreements; research specific issues as requested by the negotiating team; determine financial impact of proposed changes.
·         Monitor, identify and propose changes and develop strategies to achieve optimal results, on an ongoing basis.
·         Interpret, implement and uphold terms of the Master Agreement.
Orchestra Personnel
·         Maintain open communication with Orchestra Committee and respond to issues in a timely manner in consultation with appropriate staff.
·         Promote a positive relationship between the orchestra, administration, and Board.
·         Ensure best possible physical working conditions for the orchestra in all situations.
Administrative
·         Develop and monitor budgets for all production activities.
·         Supervise Education and Community Engagement activities and approve the Education department’s annual budget.
·         Maintain appropriate cost controls while maintaining artistic integrity and upholding the Master Agreement.
·         Manage procurement of supplies, licenses, equipment and services for operational purposes.
·         Serve as part of senior management team to assist the Executive Director in setting and implementing administrative and artistic policies established by the Board.
·         Manage the completion annual ASCAP/BMI reporting.
·         Maintain inventory of all orchestra owned equipment (musical and non-musical) and coordinate updated inventory with Finance Director for insurance purposes.
Other
·         Coordinate activities of Development and Marketing departments for special projects involving the use of the theatre, stage crew, and/or orchestra musicians.
·         Serve on Board committees as required.
·         Perform other duties as assigned by Executive Director.
To apply:
Please send a cover letter, resume, and three (3) professional references to okcphilemployment@gmail.com
About the OKCPHIL:
The Oklahoma City Philharmonic (OKCPHIL) has gained recognition as one of the nation’s premier regional orchestras. Tracing its roots to 1924, the Oklahoma City Philharmonic was formed in 1988 under the musical direction of Founder and Music Director Emeritus Joel Levine and began a new era with the passing of the baton to current Music Director Maestro Alexander Mickelthwate in 2018.
The Orchestra remains steadfast in its mission “to provide inspiration and joy for the community through orchestral music.” Through its consistent commitment to excellence, the Oklahoma City Philharmonic strives to enrich lives, expand cultural development, educate future generations, and provide audiences with a diverse and inspirational performance experience. Committed to expanding its reach well beyond the concert hall, the Oklahoma City Philharmonic enjoys a close collaborative relationship with Oklahoma’s colleges and universities as well as the city’s other premier arts organizations including Oklahoma City Ballet and Canterbury Voices.
Through high-caliber performances and a variety of Education and Community Engagement programs the OKCPHIL serves over 135,000 throughout the state of Oklahoma.

Publications Director

Early Music America is looking for an individual with experience in digital and print magazine editing and production, as well as social media, marketing, and communications skills, for the position of Publications Director.
Our external communications comprise our member magazine, EMAg, published three times per year; our website, with weekly articles, news, and reviews; our weekly E-Notes email newsletter; and active social media accounts on Facebook, Twitter, and Instagram.
Location: Remote. The current EMA office is in Pittsburgh, Pennsylvania. The EMA team works remotely in different locations around the country.Required Travel: One in-person board meeting a year (location varies)Job Duration: Permanent, following six-month trial period
Minimum RequirementsEducation: Bachelor’s degree or equivalent professional experienceExperience: 3 years of writing/editorial/production experienceDemonstrable editorial skills and experience with scheduling procedures, design, production, and printingStrong organizational and leadership skills with the ability to prioritize tasks and meet multiple deadlinesTechnical skills: demonstrated knowledge of/familiarity with WordPress, Slack, Zoom, or their equivalents.Knowledge of classical music and the classical music industry; familiarity with early music a plus.Outstanding interpersonal communications skills, written and verbalAbility to work independently and effectively as a member of a small, remote teamOutstanding project management skills.Understanding of nonprofits and member/service organizations a plusUnderstanding and strong commitment to equity, diversity and inclusion
ResponsibilitiesEMAg, The Magazine of Early Music Americaplan and commission contentwrite material as needed (articles, captions, etc)manage images, supervise external designercopyedit in collaboration with staff and volunteersliaise with Assistant Director about advertisingoversee production and post-production
Online ContentCommission, Edit, and post online content to EMA website
Weekly Email NewsletterPlan and produce weekly E-Notes newsletter
Social MediaCoordinate social media activity
Communications/MarketingHelp provide direction to external and internal messaging
Other duties to be assigned as needed
CompensationThis job qualifies as ¾ time and comes with a salary of $45,000/year (= $60,000 FTE). Weekend and evening hours are occasionally required. Benefits include paid time off and phone/computer allowance.
Application DeadlinePlease submit the application materials no later than September 30, 2021
Submission MethodPlease send application by email to Derek Tam, EMA Board President at employment@earlymusicamerica.org with the subject line: PUBLICATIONS DIRECTOR SEARCH. Please include the following:
Cover LetterResume3-5 writing and/or publication samples. Please include URLs or PDF attachments.Names and contact details for two potential referencesNo phone calls please.All applicants will be considered for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.

Education and Operations Associate

Primary Reporting to Vice President of Education & Community Engagement
Location 1124 Main St, Suite B, Irvine, CA 92614  (primary)
The Education and Operations Associate is responsible for the coordination and implementation of support services required for the general operating of the Education and Community Engagement Department’s extensive Youth Music Education Programs, the Orange County Youth Symphony and the general operating functions of the Artistic Administration Department. This position will work closely with the VP, Education and Community Engagement to oversee, evaluate and develop music education programs that align with the CA Dept of Education’s curriculum standards.
As needed, the Associate will assist the President and Artistic Director in concert matters pertaining to production, artist payments, contracts, etc.
This is a full-time position based in our Irvine office; however, some time may be spent onsite at venues, rehearsal sites, schools, etc.

Responsibilities: The responsibilities of this position include but are not limited to:
Assist the Education and Community Engagement Department of the Philharmonic Society of Orange County in the following areas: 
Youth Music Education: 
Develop and maintain an active database of public and private school contact informationAssist with researching school schedules to support the development of the annual schedule of music education programs.Assist with invitation creation and dissemination for all education programs, and monitor/format responses.Assist with school assignments for all programs, sending confirmations and making changes as needed.Update and/or create evaluation forms for each program; send link to teachers with all program confirmations, or after each performance.Assist with the implementation of on-site concerts and programs, checking in and/or guiding students from buses to the concert hall and related administrative tasks to support the successful operation of a programPreparation of directions and instructions for transportation to venues and tabulations of attendance at programs to assist with seatingAssist with research and preparation of Teacher Resource Guides and related educator materials for concerts and programsAssisting with the reservations, confirmations, and communications to schools for program and concert reservations and day of event logisticsUpdating and drafting information on music education programs for promotional purposes and web site updatesSummarize and organize applications and program information for the annual High School Orchestra FestivalE-mail communication to educators and administrators about upcoming programsRespond to inquiries about education programsData entry to update schools, artists, and venue contact information
Orange County Youth Symphony (OCYS): 
Process invoices and check requests received from OCYS general managerMaintain member records, forms, and application materials.Act as intermediary between Marketing department and OCYS team for musician concert ticket sign-up sheets and coordination of ticket offers to parents/familiesMaintain alumni listsAssist in coordinating OCYS musician ensembles for event-specific projects (i.e., Gala, Opening Night, etc.)Assist in email communications to OCYS staff, parents and musicians
General Administrative: 
Maintain Education budget within financial parameters set by the VP, Education and Community EngagementCollaborate with Marketing, Development and other internal departments on Philharmonic Society special events and annual documents.Maintain Education and Community Engagement shared calendarPrepare and process all Education related invoices and work with Finance to make sure artists and contractors are paidAssist in the filing and organization of archival assetsCoordinate community events such as KUSC, Family Day, etc.Occasionally represent the Philharmonic Society’s Education and Community Engagement department by attending meetings, concerts, events, etc.
Assist the President and Artistic Director and Production Manager in the following areas:Production/ Artistic/ Administration:With guidance from the President and Artistic Director and Production Manager, maintain the production budget, reporting and documenting all activity and updates.Arrange for artist travel/ground transportation while artists are in Orange County, as needed.Occasionally serve as backstage staff representative for the Philharmonic Society during main stage events and concerts, attending rehearsals and performances as necessary.Assist Production Manager to arrange for backstage hospitality for guest artistsWork with Education department on venue selection and contractual matters, production advances for youth concerts, and general scheduling of education related concerts.Maintain artist contracts, venue contracts and agreements, MOU’s for all concerts and programsResponsible for pre-concert lecture series, scheduling guest speakers and researching new lecturers.Prepare and process payment to artists/management agencies as per contract timelines.
MINIMUM REQUIREMENTS:
Bachelor’s degree in a related field plus a minimum of three years of experience in music/arts education, non-profit management, business administration, concert production or a related field.Demonstrated ability to work independently and as an integral part of a team; to problem solve, take initiative, set priorities, handle multiple projects, and exercise good judgment in a fast paced, dynamic, deadline driven environment in an organized and professional manner.Proven project management and special event coordination experience, with an accurate and thorough approach to detailProven experience in working successfully with and supporting Board members and volunteers.Excellent interpersonal skills; poised manner; ability to exercise discretionary judgment and professionally handle sensitive situations. Ability to maintain confidentiality.Superior organizational and time management skills; ability to oversee multiple projects and quickly discern priorities among competing interests; flexibility and adaptability to changing needs; proven ability to work independently and collaboratively as a member of team.Demonstrated ability to communicate clearly, diplomatically, and effectively, and maintain a positive outlook while meeting multiple deadlines.Demonstrated proficiency with a multitude of technology platforms; Zoom, Microsoft Office Suite (Microsoft Word, Excel, Outlook and PowerPoint), relational databases, and web-based tools for the generation of correspondence, reports, spreadsheets, and forms.Demonstrated ability to maintain confidentiality and to handle confidential and sensitive information in an appropriate manner.
DESIREDExperience in performing arts and classical music a plus (but not required)Experience with Adobe Creative SuiteExperience with project management
Key CompetenciesEffective communications: Expresses oneself clearly and empathetically in interactions with others in all forms of communication, i.e., verbal and written, one-on-one and group, etc.Interpersonal Awareness: Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results.Professional Credibility: Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization.Critical Thinking: Obtains, analyzes and evaluates information effectively in the face of ambiguity. Makes appropriate decisions based on relevant information and experience.Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures. Acts consistently with organizational core values and beliefs.
Salary is commensurate with qualifications and experience with benefits including health and dental.
Please submit a cover letter, resume and salary requirements to:
HR@philharmonicsociety.org
Please include in the subject line of your email:EDUCATION
Please submit materials in Adobe PDF or Microsoft Word format
Philharmonic Society of Orange County, 1124 Main Street, Suite B, Irvine, CA 92614
Email: HR@philharmonicsociety.orgWebsite: www.philharmonicsociety.org

Communications & Press Manager

Work With Us POSITION: Communications and Press Manager, Lookingglass Theatre Company REPORTS TO: Director of Marketing CLASSIFICATION: Full Time, Exempt   Theatre Overview As one of the country’s largest ensemble theatres dedicated to the creation of new work, Lookingglass Theatre Company seeks to redefine the theatrical experience and to make …

Development Manager

DANCECleveland’s mission is to bring the passion and verve of contemporary and modern dance to the hearts and minds of people in northeast Ohio. We accomplish this by: Presenting an annual dance series of performances at Playhouse Square and across northeast Ohio, curated to highlight the breadth of the art …

Production Manager

Summary: The Production Manager supports the Director of Production in the day-to-day operations of the Production Department, establishes a safe and healthy work environment throughout all technical departments, and assists with the creation of production schedules and budgets.   The essential functions include, but are not limited to the following: …

Marketing Associate

POSITION: Marketing Associate, Lookingglass Theatre Company REPORTS TO: Director of Marketing CLASSIFICATION: Full Time, Exempt Theatre Overview As one of the country’s largest ensemble theatres dedicated to the creation of new work, Lookingglass Theatre Company seeks to redefine the theatrical experience and to make theatre more exhilarating, inspirational, and accessible to all. Founded in …